Introduction
Anglo Israel Archaeological Society (AIAS) is committed to protecting and respecting your privacy. We aim to be clear when we collect your data and not to do anything you wouldn’t reasonably expect in relation to that data. This Policy explains when and why we collect personal information, how we use it, the conditions under which we may disclose it to others and how we keep it secure.
We regularly review this Policy and may change it from time to time so please check this page occasionally on our website to ensure that you are happy with the changes. By using this website, you agree to be bound by this Policy. Any questions regarding this Policy and our privacy practices should be sent to the Society’s Administrator. You can do this by email to ad***@******rg.uk or by telephone: +44 (0)203 840 3660 or by writing to: The Administrator, Anglo Israel Archaeological Society, 4th floor Silverstream House, 45 Fitzroy Street, Fitzrovia, London W1T 6EB, United Kingdom.
Who are we?
The Anglo-Israel Archaeological Society isa non-political charitable organisation designed to raise awareness of the rich and fascinating archaeology of Israel and the Middle East.
Throughout the year we support and raise awareness of research and excavation in this region with a busy programme of illustrated lectures and events; the publication of original research in our flagship journal Strata; and grants to help students of Middle Eastern archaeology develop their careers.
Our legal basis for processing data
Organisations are permitted to process data if they have a legal basis for doing so. AIAS may process your personal data on the basis that
- You have given your express and informed consent to the processing; and/or
- The processing of personal data is necessary in relation to a contract or agreement that you have entered into or because you have asked for something to be done so you can enter into a contract or agreement.
Where you have given your consent to AIAS processing your personal data, we are required to keep a record of your consent. You can modify or withdraw this consent at any time by notifying us in writing, although this may affect the extent to which we are able to interact with you in the future.
From where do we collect information about you?
We collect your personal data principally from membership application forms. We may also be in possession of debit or credit card details if you pay by card for a publication or admission to an event that we host.
What type of information do we collect about you?
Typically, the personal information that we might collect about you could include
- Your name, address, telephone number and email address
- Your bank account details and/or credit card details
- Your purchase or account history
- If you use our website, your IP address
How do we use your information?
We will use the information that you have given us to:
- Process your application and collect payment for membership of AIAS
- To communicate with individuals to advise them of events organised by AIAS or other AIAS activities
- To send copies of the AIAS journal Strata to members
- To pay for other publications or for entry to events
- To populate an annual members list
AIAS online
Like many other websites, the AIAS website uses cookies. ‘Cookies’ are small pieces of information sent by an organisation to your computer and stored on your hard drive to allow that website to recognise you when you visit. They collect statistical data about your browsing actions and patterns and do not identify you as an individual. This helps us to improve our website. It is possible to switch off cookies by setting your browser preferences. For further information see our separate Cookie Policy
How long do we keep your information?
We review our retention periods for personal information on a regular basis. We are legally required to hold some types of information to fulfil our statutory obligations (for example the collection of Gift Aid). We will hold your personal information on our systems for as long as is necessary for the relevant activity, for as long as is set out in any relevant contract you hold with us or for as long as is set in our retention schedule below. If you would like to know how long we keep your information for, please contact the Administrator.
Retention Schedule
Subject to a request by you to delete your data, we would retain your data, subject to statutory requirements, as follows:
| Members’ data | During membership and 6 years from the end of the financial year in which membership ceased |
| Non-members’ data | Six years following the end of the financial year in which the relevant communication occurred |
How do we keep your information safe?
When you give us personal information, we take steps to ensure that there are appropriate technical measures in place to protect it, in compliance with our legal obligations.
Who has access to your information?
We share your information with Google, which we use to store the Society’s information. We may from time to time share the information with our professional or legal advisers. AIAS will not sell, share, or rent your information to third parties without your express consent.
Your rights
You may request details of personal information which we hold about you. Any such request must be submitted in writing. Once AIAS is satisfied that that you are entitled to this information, you should receive a response within 30 days.
You, as the data subject, may request deletion of your data at any time in writing, subject to any overriding legal requirement for its retention. You may also choose to restrict the collection or use of your personal information, but this may inhibit or limit the way in which AIAS is able to interact with you. You may, at any time, change your mind about what information we hold about you, or if we continue to hold it at all, subject to any legal obligation on AIAS to retain data.
You are responsible for the accuracy of data you have provided to AIAS. If you believe that any information we are holding on you is incorrect or incomplete, please write to us as soon as possible. We will promptly correct any information found to be incorrect.
You have a right to choose whether or not you wish to receive information from us. If you do not want to receive direct marketing communications from us, then you can select your choices by ticking the relevant boxes situated on the form on which we collect your information.
If you have concerns about our use of personal data, you can make a complaint to us using the contact details at the top of this Policy. If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO. The ICO’s contact details are:
Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.
Helpline number 0303 123 1113
Website: https://ico.org.uk/make-a-complaint/
How you can access your information
If you would like to access the information that we hold about you, please contact the Administrator using the contact details at the top of this Privacy Policy.
Last updated 15th May 2024